When to use the Events feature?
When you're planning to organise an event such as Valentine's Day, New Year's Eve, etc.
When you want to have different settings for certain time slots (brunch for example).
Events can be one-time-only or they can be recurring.
Take a look at our pricing plans here https://www.hostmeapp.com/pricing/ to find out more about event pricing. If the event is recurring, you will set it up once and pay for it only once (if your subscription doesn't offer free events).
How to set up an event?
Go to Admin panel -> Marketing -> Events.
Make sure you have an owner or manager role access to Hostme.
Then, click on "Add new".
When it is ready, you can make an event active or you can keep it as a draft
until you're ready to make it public. You can also archive past events.
IMPORTANT
We always recommend creating a new one instead of editing an expired event.
This is what you should set up next:
Event name
Description (required)
Event date(s)
Event time (start-end)
Next, you should click on "Create".
This is the page that will appear:
This is where you'll set up:
Slot settings (slots that are in orange will be available for online reservations).
Some customers want to have just one or two event sittings. In that case, redundant slots should be deselected.
Cover pacing (please refer to Cover Pacing article for more details). Here you can set cover pacing settings specific for the event only and unrelated to main settings.
Public event page
Enable the option for the event to show up on your Guest page.
This will unfold a shortcut to your online Event page.Optionally, you can upload event photo.
The shortcut will take you to Event page (you should click on the orange arrow to be transferred to it, as shown above).
If you would like to add the event link to your website or social media accounts, you can simply copy and paste it. This is what your customers will see when they open the link.
If you need event's HTML widget code or direct reservations link, let us know and we'll grab it for you.
Event floor plan
You can select one that you already have or you can click on "Add new" and create a completely different floor plan than the one you normally use.
IMPORTANT
1. If no regular reservations should be available on event day, exception should be added to main settings.
2. If both type of reservations should be available on event day, it's important to have floor plans with different table numbers so that reservations wouldn't overlap.
Other settings
You can also set up other event-specific settings:
Default duration times for event online reservations.
Deposit and cancellation fees.
Online Reservation options.
Feel free to reach out to our support team to review your event settings or provide additional online reservation links.